How google docs operates

Use this technique while you recognize the e-mail cope with (Hampshire or otherwise) of absolutely each person with whom you’re sharing.

In the pinnacle proper nook, click on Share.

Under “People” withinside the “Share with others” box, kind the e-mail cope with (Hampshire, or otherwise) of the character or Google Group you need to percentage with. Tip: Search for Hampshire contacts with the aid of using typing a call withinside the box.

To select if someone can view, comment, or edit what is the biggest font on Google docs the document, click on the Down arrow after the textual content box.  Click Done. The humans you shared with get an e-mail allowing them to recognize you`ve shared a document.

Share an unmarried object the use of a hyperlink

Use this technique while you don`t recognize absolutely each person`s e-mail cope with, aren`t certain if all of them have a Google account, or need a record to be extra extensive to be had. You may have the hyperlink handiest to be had to the Hampshire community, or the complete world.

Open a document in Google Docs, Sheets, or Slides.

To select whether or not someone can view, comment, or edit the document, click on the Down arrow after “Anyone with the hyperlink.” Note that the hyperlink will default to be viewable with the aid of using Hampshire College money owed handiest!

To amplify and get entry to the outdoors of Hampshire, click on the Down arrow after “Anyone at Hampshire College…” and select “More” for extra alternatives. A document hyperlink can be copied on your clipboard. Paste the hyperlink in an e-mail or everywhere you need to percentage it.

Sharing a Folder

If you propose to collaborate with a set of humans on a habitual basis, together inside a branch or for a class, we strongly propose growing a shared folder or a shared power (see below). Then each object positioned in this folder will robotically be shared with the group.

Then, percentage the folder:

Select the call of the folder in Google Drive. At the pinnacle, click on Share Image removed. Tip: You also can proper-click on the folder and select Share.

Under “People” withinside the “Share with others” box, kind the e-mail cope with the character or Google Group with whom you need to percentage. Tip: Search for contacts with the aid of using typing a call withinside the box.

Shared Drives

Shared drives are shared areas wherein groups can without difficulty store, search, and get entry to their documents everywhere, from any device.

Unlike documents in My Drive, documents in a shared power belong to the group as opposed to an individual. Even if contributors leave, the documents live precisely wherein they may be so your group can keep to percentage statistics and get paintings done.

Does the percentage of the document have a regular theme?

If you answered “yes” to each question, growing a brand new shared power is a great idea. If the documents are for plenty of projects, create a couple of shared drives. For an evaluation of My Drive and shared drives, see the Differences between My Drive and shared drives.

View What are you able to do with shared drives? to get started

Changing possession of a document or folder

You can also additionally need to assign a person else to be the “proprietor” of a document or folder. The proprietor has the whole manipulation over getting entry to, and visibility, and may select to delete the document.

How do alternate owners

You can alternate who owns a document or folder in Drive.

Go to Drive or a Docs, Sheets, or Slides domestic screen.

Open the sharing box:

In Drive: Select the document or folder and click on the percentage icon on the pinnacle Image removed. In a Docs, Sheets, or Slides domestic screen: Open the document and click on Share withinside the pinnacle-proper nook of the document

If the brand new proprietor already has edit get entry to, pass to Step

Otherwise, comply with the steps: Type the e-mail website developer copy of the brand new proprietor withinside the “Invite humans” field Click Share and save. Click Advanced withinside the bottom-proper nook of the sharing box. Click the drop-down menu after the call of the character you need to personalize the document or folder.

Transferring possession to or from a non-Hampshire Google account

Some folks can also additionally have Hampshire-associated documents “owned” with the aid of using a private Google account. A pleasant exercise might be to switch those gadgets to be owned with the aid of using your Hampshire account.

While you may switch possession among Hampshire College money owed, you may switch possession to or from a non-Hampshire account! Unfortunately, the handiest workaround right now is to download all of the documents out of your private account onto your computer, after which re-add them while logged into your Hampshire account.

If you are considering moving documents, examine Google’s Takeout service; it gives alternatives for downloading an archive of all of your data, which includes Drive documents.