Microsoft 365’s Data Security Features Are Impressive

The Benefits of Third-Party Microsoft Office 365 Backup Solutions

Businesses face a dilemma when it comes to Office 365 data security. It is possible to think that your data is already secure due to its location in the cloud. The situation, however, is not quite as attractive as it appears. Protecting Office 365 is still necessary. Losing data is possible due to accidentally deleting data, security threats, and policy-related gaps. We are going to discuss the top six reasons you need a good backup solution in this post.

A look at the Shared Responsibility Model

The Shared Responsibility Model heavily influences data protection in Microsoft 365. Microsoft has proposed a concept called shared responsibility. Data protection is a shared responsibility between users and providers, according to the Model. An objective of the provider should be to deliver Microsoft’s 365 platforms to its customers worldwide. This means that every Office 365 customer should be able to rely on the services and infrastructure of the platform. As a result, it is the users’ sole responsibility to protect their data from threats coming from Microsoft data centers. It means Microsoft will not be liable for data loss that may occur from accidents such as accidentally deleted files, ransomware attacks, or insider threats.

Even so, Microsoft offers several great features and tools that you can use to secure your data:

Microsoft Defender —This anti-virus solution includes threat protection offered by AntiVirus-Comparatives. You can protect in real-time your emails, SharePoint Online, Teams, as well as OneDrive attachments thanks to it. With Microsoft Defender, phishing attacks can be detected and stopped before they occur.

Data encryption — Using ciphertext data encryption with Microsoft 365, you can encrypt emails and working files across Exchange Online, SharePoint Online, and Teams. When you encrypt your data, you can transfer it in an unreadable form, allowing only individuals with a decryption key to read it.

Single item recovery — If you deleted an Exchange online email message, you can search for it and recover it if the retention period has not yet expired. Messages that were automatically deleted due to retention policies as well as messages that have been accidentally deleted can be recovered.

eDiscovery tools — Here are some innovative tools to help you safeguard your data more effectively. A typical eDiscovery tool consists of the following components:

• Advanced search — Within Exchange Online, OneDrive, SharePoint Online, and Teams sites, you can easily find the necessary items. The items can be downloaded to your computer if you locate them.
• Role-based access — A specific individual or group of individuals can be assigned permission to handle certain high-level technical tasks. You can improve Office 365 security by limiting the number of users who can access your data.
• Legal hold — It is possible to place a legal hold on some information if it needs to be preserved for legal reasons. If a legal hold is in place, your data cannot be deleted. Through the solution, you can establish communication with the case holder. Those responsible for managing specific information are known as case custodians. Legal hold notifications can be sent to the custodian to place a legal hold on a document or account.
• Case management — It is possible to monitor and manage the activities associated with a specific case. It is possible to limit access to information about a case to the assigned personnel. Furthermore, you can grant access to certain employees only to view the contents of a case.
• Analytics — You can group documents based on similarity with analytics. The greater the amount of information you arrange, the less paperwork you will have to review. You can review documents in a set by identifying the themes associated with them. Other documents that have a similar theme may be located using e-discovery tools. If you are trying to analyze a case, research an issue, or research a certain topic, this can be helpful.

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Third-Party Microsoft 365 Data Protection Services for your business

The data you store in the cloud needs to be protected continuously. You can protect your data by using native data protection features and tools in Microsoft 365. Nevertheless, Microsoft cannot be held liable for your data’s safety. As a result, you should invest in third-party backup software to ensure that your data is protected all the time. Keeping your data in a backup solution ensures the following:

• Under any circumstances, recoverable
• Advanced tools for protecting your data

Visit ExtNoc’s website to learn more about the best suitable secure Office 365 migration services for your organization.